At the end of 2016, Dasenbrock Rohr- und Kabelverlegung GmbH from Vechta in Lower Saxony introduced the system for the Time tracking and mobile project documentation from 123onsite.de. The aim was to reduce administrative tasks and document construction sites in a legally compliant manner. The company, which is part of the Dasenbrock Group, specializes in laying gas, water and heating pipes as well as electricity and telecommunications cables. However, the focus is now on laying fiber optic cables for high-speed Internet connections. Dasenbrock builds fiber optic cable routes throughout Germany for many well-known providers – and 123onsite supported.
Digital Time tracking minimizes paperwork
In the past, employees recorded their hours worked by hand. Time sheets that were submitted late, filled out incorrectly or even illegibly were the order of the day in payroll accounting. With just 40 employees, manual reworking in the payroll program was no longer practicable, so a digital solution was needed – and it was found: Thomas Dasenbrock, who studied civil and industrial engineering, learned about the time recording system 123onsite and quickly carried out a test phase with all leading employees.
The functionalities and the price-performance ratio were convincing and the decision was therefore made to use the software from the neighboring city.
The employee simply books their attendance time on the construction site and the intelligent system completes the recorded hours using the stored information. The software then transfers the results to the payroll software. Company agreements such as internal company calendars etc. can also be stored.
Comprehensive documentation
Three times a day, the current weather data from the German Weather Service is automatically imported into the 123onsite app, including GPS coordinates, and saved on the daily construction report – Independent recording of the weather situation is also possible. The employees also record their comments on the individual activities. The Photo documentation is next to the Time tracking the most frequently used functionality of the program. For Dasenbrock, it is important to record all production processes on the construction site with photos, weather data and comments. This enables the company to prevent any complaints from the municipalities and the client.
Thomas Dasenbrock
Managing Director
For example, if the municipality indicates that the kerb has sagged because we are supposed to have driven over it with a machine, we can prove the opposite with the help of the photo documentation.
Thomas Dasenbrock
Managing Director
Dasenbrock Rohr- und Kabelverlegung GmbH
Civil engineering
Always on the safe side
The problem with civil engineering work is that the services provided can no longer be checked after the end of the project. With 123onsite Dasenbrock GmbH has increased legal certainty. The documentation attached to the invoice allows the client to see both the work carried out and whether it was carried out properly. In addition, photographs must be taken of the construction site security in the morning and evening in order to be able to directly reject unfounded claims for damages.
The company is also certified in accordance with AMS Bau of BG Bau. For the accident management system, accidents must be logged in a so-called “first-aid book”, which is stored in the software. If something happens to an employee, this can be noted in the first-aid book with a photo. In this way, Dasenbrock ensures that even the data of a minor accident is securely stored in the system.
No more trouble with the subcontractor
In order to prevent subcontractors from performing work improperly, subcontractors must also document their services according to a strict catalog using 123onsite . Only then can they write audit-relevant invoices. Thomas Dasenbrock explains: “We instruct the contractors on how to use the 123onsite appand, if necessary, equip them with smartphones.”
Optimized information flow and satisfied employees with 123onsite
Since the introduction of the construction site management system, the flow of information has been significantly optimized for Dasenbrock. Site management, workshop and administration have direct access to the construction site data. This has made the entire process in the company more transparent and has led to greater employee satisfaction, as no one is now cut off from the flow of information.
Thomas Dasenbrock explains: “In the past, we used to bring employees up to date once a week at a joint site manager meeting, but now it takes much less time because everyone has access to all construction sites and can see what their colleagues are doing.”
For the company boss, legally compliant documentation of construction sites is extremely important in addition to prompt invoicing. After all, the sooner invoices are issued, the sooner the money is in the account. The invoices to which the daily construction reports with the Photo documentation are attached, leave no questions unanswered and are therefore auditable. The time and effort required for extensive checks and inspections is a thing of the past, as are incorrect data entries or illegible timesheets – and all with the help of all with the help of 123onsite!
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Picture credits: 123onsite/Timo Lutz Werbefotografie.
